Effective Date: 1 March 2025
AI4ALL – Women’s Leadership Stichting
AI4ALL – Women’s Leadership Stichting (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit our website, subscribe to our newsletter, or engage with our programs, events, and services. We comply with the General Data Protection Regulation (GDPR) of the European Union (EU) and the Algemene Verordening Gegevensbescherming (AVG) of the Netherlands.
1. Information We Collect
We may collect and process the following types of personal data:
- Personal Identification Information (e.g., name, email address, phone number, organization, job title)
- Event & Program Participation Data (e.g., event registrations, attendance, feedback)
- Newsletter & Communication Preferences (e.g., email subscription status, marketing preferences)
- Technical Information (e.g., IP address, browser type, device information, cookies)
We collect and process data under the following brand names:
- AI4ALL | Women
- Women in AI Benelux
- Women4AI
2. Legal Basis for Processing Data
We process your data based on the following legal grounds:
- Your consent (e.g., newsletter subscriptions, marketing communications)
- Contract necessity (e.g., event registrations, program participation)
- Legal obligations (e.g., tax reporting, compliance with Dutch and EU regulations)
- Legitimate interest (e.g., improving website usability, analytics, community engagement)
3. How We Use Your Information
We use your information to:
- Provide and improve our services, events, and programs
- Communicate with you about upcoming events, initiatives, and news
- Manage your newsletter subscription and preferences
- Comply with legal obligations and enforce our policies
4. How We Share Your Information
We do not sell your personal data. However, we may share your data with:
- Service Providers: Third-party vendors who help us operate our website, process payments, and manage communications. We only work with providers that comply with GDPR and have signed a Data Processing Agreement (DPA).
- Partners & Sponsors: When you register for certain events, we may share relevant information with event partners (with your consent).
- Legal Authorities: When required by law or to protect our rights.
5. Data Retention
We retain your personal data only as long as necessary for the purposes outlined in this policy, unless a longer retention period is required by law. If you wish to have your data deleted, please contact us.
6. International Data Transfers
If we transfer your data outside the European Union, we ensure appropriate safeguards such as Standard Contractual Clauses (SCCs) or work with providers under an EU adequacy decision to protect your personal data.
7. Your Rights Under GDPR
If you are based in the EU/EEA, you have the right to:
- Access, correct, or delete your personal data
- Withdraw consent for data processing (where applicable)
- Request data portability
- Object to processing in certain circumstances
- Lodge a complaint with your local data protection authority
If you have concerns about our data processing, you may also contact the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at https://autoriteitpersoonsgegevens.nl.
8. Cookies & Tracking Technologies
We use cookies to enhance user experience and track website performance. You can manage cookie settings through your browser.
9. Data Security
We implement security measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction.
10. Third-Party Links
Our website and newsletter may contain links to third-party websites. We are not responsible for their privacy practices.
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, contact us at:
AI4ALL – Women’s Leadership Stichting
Rederserf 29, 2586KM Den Haag Netherlands
legal@aifourall.org
We reserve the right to update this policy. Changes will be posted on this page with an updated effective date.